Law firm chooses MozyPro and saves 49 percent on backup costs, more easily manages files
“I have endless amounts of data to manage, so it is essential I have a simple backup solution. Mozy doesn’t take up more of my time, but instead makes my job easier.”
Tina Peot and her colleagues are continuously immersed in documentation at their Oklahoma law firm. Paper and digital files that are both created and shared are an integral part of the firm’s operations, but require exhaustive storage and maintenance. Using online backup with MozyPro makes safeguarding their critical files simpler and less demanding for a fraction of the price.
Attorneys often spend time poring over lengthy detailed documents, looking for any information crucial to their case. For Tina Peot and her partners at PHMPP Law in Norman, Oklahoma, this process is tedious yet vital to their litigious area of practice—family law.
“This is an emotional and extensive area of law with large amounts of documentation,” Peot said. “Between the four of us, we handle, create, and share many files every day.”
Any files not created by PHMPP Law are scanned into their system for safekeeping, ensuring that all paper and digital files are secure. All files and correspondence between counsel and client must be kept for at least five years in Oklahoma, but many attorneys retain them for much longer.
“We would violate our professional rules of responsibility if we were unable to produce files at any time,” Peot said. “We would be in danger of malpractice, and if in the middle of a case, not having files could jeopardize the success and outcome of the case. We keep all our files forever.”
Backups are vital for PHMPP Law in case something happens to the original stored copy. Peot and her colleagues knew they were playing with fire by using an on-site backup solution, even though data was backed up to several devices. Keeping data in one location was too risky and the maintenance of so many paper files was overwhelming.
“We have heard of firms that went paperless and didn’t use an adequate backup solution,” Peot said. “One system crash or hard drive failure later and they were devastated. We wanted less paper files, but we still worried for the safety of the files and knew on-site backup would not be enough.”
The firm hoped to reduce the amount of archived paper files and rely more fully on computers that were backed up off-site. A local legal association’s suggested online backup service required a hefty installation cost and high monthly charges, which ultimately discouraged PHMPP Law.
Then Peot’s husband discovered MozyPro and installed the consumer version, MozyHome, on their personal computer. Peot was impressed by the affordability and suggested MozyPro to her partners, who agreed it was the backup solution they’d been seeking. Not only was MozyPro affordable and easy to use, but also secure with reliable automation. PHMPP Law knew their data would be safe and realized a 49 percent savings in backup costs by choosing online backup with MozyPro.
“I have endless amounts of data to manage, so it is essential I have a simple backup solution. Mozy doesn’t take up more of my time, but instead makes my job easier,” Peot said. “I merely glance at the backups every few days to make sure they’re still working. Everything is automatically backed up by Mozy each day so we don’t have to worry about it.”
The attorneys at PHMPP Law gained invaluable peace of mind that their many files are safe, without paying initial installation fees or high monthly payments.
“Mozy helps us keep track of what we’ve received and sent during the document exchange process,” Peot said. “The confidence that we will always have our files is immeasurable. Mozy is just what we were looking for.”
PHMPP Law is located in Norman, Oklahoma and provides the community with family law services, including divorce and custody issues. The firm currently has four experienced partners, one of which was selected to the Oklahoma Super Lawyers in 2007 and 2008.